Board portals are hubs for meeting management that are secure. They let board members focus their attention on governance and less time worrying about the smallest details. A well-designed board portal removes the expense of printing and distribution of physical materials for boards.
Ideally, board documents are sent out two to three days prior to an event, so that directors can read them prior to the meeting. This allows the board to go through and discuss each document in advance. This is also a good time to ensure that all directors are informed about any modifications made to the original report, as well as any new information included in an update.
Boards can benefit from a broad set of tools that allow them to efficiently prepare for and conduct meetings, exchange files, collaborate with peers and committees and generate minutes following each meeting. Moreover, they should be equipped to provide their members with the one source for the most up-to-date complete, accurate and up-to-date documents for the board.
To achieve the best results with your portal, select a service provider that is able to work directly with your IT department and takes into account the security requirements of your organization. Make sure the software you choose is ISO 27001-compliant with encryption for transit and rest and provides granular control of authentication and access. It should https://vdr-soft.net/effective-tips-for-board-meeting-minutes/ also offer 24/7 support by a dedicated in-house specialist team. Verify that the supplier of your board portal regularly passes testing for penetration and external audits.