As the board member you’re entrusted with the responsibility to make crucial decisions that will affect the future success of your organization or company. In many cases you’ll make your decisions in a board meeting. It is crucial that everyone present be focused and engaged. When your board meeting takes place via a computer, it may be difficult to keep everyone’s attention. This article will help you understand how to conduct a meeting remotely that maximizes your board’s efficiency and effectiveness.
Make sure that everyone has access to the meeting information and documents they require to perform their duties. Consider sharing documents ahead of time to allow participants to read them ahead of the meeting. This will reduce the need for people to ask questions that could be answered by simply reviewing the document they have access to.
Use slides that slide transitions to highlight important details at the start of your meeting. This could include the consent agenda actions items, as well as financial statements. This helps organize your meeting and keep the conversation flowing.
Encourage people to speak when necessary to encourage participation. This can be done by calling the roll and announce everyone’s presence. It’s also an excellent idea to avoid scheduling meetings during meal times, to prevent people from eating in front of cameras or distracting others in the room.
Conduct a tech check prior to the start of the meeting to prevent interruptions or technical errors that can waste precious time. It’s not unusual for people to miss this step, so make an alert to everyone to walk them through the process of checking their software, microphones and cameras prior discover this info here to the meeting starts.